Modify Expiration Dates and Lot Numbers

the Managers in the KitCheck system have the ability to correct manufacturer’s expiration dates when a print batch is incorrectly submitted. To change the expiration date for items with the same lot number, go to your nameplate to access the System Administration menu and select Update Expirations from the options. If users want to change the refrigerated or multi-dose expiration date of a single item, use the Manage Items section of this guide. 

The Update Expirations menu will open with fields to enter the NDC and lot number for the items users wish to update. 

After entering in the NDC and lot number, confirm that the additional information (item name, package size) displayed is correct. This will also show users who printed previous batch(es) of this NDC and lot number, and if any previous changes to the expiration date have been made.

Use the calendar feature to select the correct expiration date. 

Once the new expiration date has been entered, select the “Update Date” button to process the request. This will change the digital record for all tags printed for that NDC and lot number (in the above example, 50 items total). KitCheck will now use this updated date to track the expiration for all affected units on all future scans.

Change Lot Number

Managers in the KitCheck system have the ability to correct lot numbers when an item batch is incorrectly submitted. To change the lot number for items from the same batch, go to the Hospital Settings / System Administration menu and select Update Lots.

The Update Lot Numbers menu will open with fields to filter by date range and/or NDC for the items users wish to update. 

Select the batch of items to be updated and advance to Step 2. If updating a batch of printed Detail Tags, the system will alert the user that only minor corrections should be made, as any updates will not be reflected on the printed tags. 

Once the new lot number has been entered, click Update Lot to process the request. This will change the digital record for all tags created as part of the selected batch. KitCheck will now use this updated lot for all affected units on all future scans.