Canada: Manage Formulary and Items

Use the Manage Formulary feature to view all of the formulary items that have been created for your hospital. The DIN, item name, item strength, package information, and formulary type are displayed for each formulary item. 

Edit Formulary Items

You can only edit custom formulary item records created by your pharmacy staff. These are items that are not included in Medi-Span.

For custom items, you can edit all of the item’s fields. It is recommended that you only make minor changes to formulary items as any edits made affect all units in circulation. For Medi-Span items, you can only edit the Expiring Soon and Alternate Expiration options as shown below.

Add New Formulary Items

To manually add an item to your formulary, click New Formulary Item and provide the following information:

• Manufacturer’s Name
• DIN/Product ID
• Item Name
• Item Strength
• Item Strength Unit of Measure
• Package Size
• Package Size Unit of Measure
• Package Quantity
• Package Description
• Tag Type (if applicable)
• Expiring Soon (if applicable)
• Alternate Expiration (if applicable)

You must enter the information exactly as it appears on the manufacturer’s label (this includes all hyphens, dashes, uppercase letters, etc.). A benefit of entering information exactly as it appears is that it will reduce search time for the specific item moving forward. 

Manage Items

After selecting Manage Items from the drop-down menu, scan the QR code on the item’s tag to pull up the specific item information. From this page you can:

• Edit refrigeration expiration dates
• Edit multi-dose vial expiration dates
• View tag status and verification information about this item
• Verify the item